Matriculation Counselor
California Lutheran University
Thousand Oaks, CA |
6/01/26 |
Jun. 14, 2026
Learn more & apply
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Description:
| Position Category |
Staff (Non-Exempt) |
| FLSA |
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| FTE |
1.0 |
| Location |
Thousand Oaks |
| University Background |
The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person’s dignity.
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| Basic Function |
Under the direction and supervision of the Associate Director of the Bachelor’s Degree for Professionals program within the School for Professional and Continuing Studies, the Matriculation Specialist is responsible for managing the front-end enrollment funnel, intake operations, and onboarding velocity of incoming adult learners. The role guides new admits from the point of formal admission through complete matriculation, actively identifying and systematically mitigating barriers to registration to optimize new student yield. Additionally, this position is responsible for updating, designing, and implementing both New Student Orientation (NSO) and the digital NSO preparation course to ensure first-term persistence.
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| Representative Duties |
- Enrollment Pipeline Management: Manages the operational bridge between Admissions and Academic Affairs by tracking admitted students utilizing CRM systems (Slate), admissions data reports, and direct inter-departmental communication.
- Intake Tracking: Maintains an active database and tracking system of all admitted students to closely monitor registration status, NSO RSVPs, orientation course completion, and outstanding enrollment items.
- Initial Intake Assessment: Serves as the primary institutional point of contact post-admission, conducting intensive initial intake sessions (in-person or via Zoom) to facilitate a seamless transition into the university.
- Financial & Benefits Guidance: Provides front-end guidance regarding the utilization of Financial Aid, Veteran Benefits, and institutional Payment Options, connecting students directly to specialized campus offices.
- Pathways Counseling: Delivers proactive “Pathways” counseling to align major selection with the professional, personal, and long-term graduate school goals of returning adult learners.
- Initial Credit Audit: Executes initial credit audits by reviewing selected major requirements, general education categories, remaining credits, and projected graduation timelines based on transfer potential.
- Registrar Liaison: Collaborates directly with the Registrar’s Office to accelerate and verify the completion, transcript processing, and accuracy of official transfer credit evaluations.
- Course Substitutions: Identifies potential transfer course substitutions for upper-division coursework and coordinates directly with relevant Department Chairs for review and formal approval.
- First-Term Mapping: Strategically maps out and builds first-term course schedules that fit into a broader degree completion plan, ensuring foundational classes set students up for future terms.
- Registration Execution: Directly assists incoming students with registration and enrollment mechanics for their initial 8-week academic term.
- Yield Recovery Outreach: Partners with Admissions operations to execute targeted outreach campaigns, including follow-up phone calls and emails, to unengaged admits who have not scheduled initial counseling.
- Orientation Execution: Plans, tracks, and executes all components of New Student Orientation (NSO), collaborating with Admissions operations to automate process tracking for NSO registration, Canvas NSO course completion, and live attendance.
- Alternative Orientation: Conducts targeted make-up orientation sessions to accommodate the non-traditional schedules of working adult learners.
- Post-Enrollment Verification: Manages first-term post-enrollment verification: tracks outstanding official transcripts, cross-references Academic Evaluations/Transfer Equivalency Reports against official files, finalizes anything approved through petition with Registrar’s Office, and coordinates with Academic Services to finalize course substitutions.
- Official Evaluation Delivery: Delivers an official admissions welcome letter and a finalized, accurate Academic Evaluation to the student by week 3 or 4 of their first term.
- Formal Handoff Protocol: Executes the formal handoff protocol by officially introducing the fully-matriculated student and transferring their file to their assigned long-term Academic Counselor by week 4 of their first term.
- Pipeline Melt Analysis: Documents, tracks, and analyzes institutional data surrounding new admit deferrals and withdrawals, formulating strategic interventions to minimize pipeline melt and reverse drop-out trends.
- Baseline Student Load: Maintains a small, structured student case load (6-12 students) to retain direct, current familiarity with the full student lifecycle and ongoing academic advising challenges.
- Program Office Support: Provides operational support for general program office functions, including event coordination, broader retention/persistence initiatives, and marketing outreach.
- Student Supervision: Supervise, train, and direct student workers assigned to front-end intake operations.
- Correspondence: Prepares official letters, memos, and operational correspondence as required.
- Institutional Representation: Serves as an institutional representative for the Bachelor’s Degree for Professionals program at inter-departmental and inter-institutional meetings, speaking officially on CLU policies and procedures.
- Committee Leadership: Leads the commencement speaker selection committee and actively participates in commencement receptions and graduation ceremonies.
- Professional Development: Engages in ongoing professional development and specialized training required for enrollment and matriculation operations.
- General Duties: Performs related duties as assigned to support enrollment and onboarding success.
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| Knowledge Of |
- University departments, institutional policies, and registration procedures.
- Targeted admissions tactics, enrollment funnel mechanics, and onboarding strategies to successfully guide new admits.
- Proactive counseling methods and onboarding frameworks tailored for first-term academic success.
- Personal, social, and academic counseling methodologies tailored specifically for underrepresented, first-generation, and financially insecure adult student populations.
- Academic program requirements, campus resources, student life, and wrap-around support services.
- Federal, state, and institutional laws, policies, regulations, and procedures governing student enrollment and data.
- Computer technology, student databases, and web-based platforms applicable to academic advising and intake tracking.
- Advanced digital customer service, phone communication skills, and video conferencing protocols (Zoom).
- Professional oral and written communication standards and strong interpersonal relation-building skills.
- Professional association guidelines and ethical standards, including NACAC (National Association for College Admission Counseling), NACADA (National Academic Advising Association), and CAEL (Council for Adult & Experiential Learning).
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| Ability To |
- Provide high-impact, efficient academic advisement and onboarding services to adult learners completing degrees fully online or in person.
- Accurately diagnose student needs for wrap-around support services and execute timely, appropriate campus referrals.
- Interpret, apply, and implement complex university policies, education directives, and credit requirements.
- Engage with students regarding the mission and tradition of Lutheran higher education.
- Utilize web-based and computer technology as a primary communication and counseling medium.
- Maintain strict professional confidentiality and adhere to privacy guidelines across all communication modes.
- Work effectively with non-traditional student populations possessing a broad range of academic backgrounds, language abilities, motivations, and professional goals.
- Multitask effectively in a high-volume, fast-paced environment with a high level of detail and accuracy.
- Develop short- and long-term degree plans optimized for post-traditional adult learners and working professionals.
- Professionally and dynamically deliver informational presentations to small and large groups.
- Establish and sustain collaborative, cooperative, and effective working relationships across diverse university departments.
- Manage strict operational timelines and registration deadlines in a methodical manner.
- Quickly master complex, detail-oriented software systems, including Canvas LMS, Self-Service, Colleague SIS, Perceptive Content, Microsoft Office Suite, Informer, and Zoom .
- Communicate with clarity, empathy, and professionalism in both oral and written forms.
- Work independently with minimal direct supervision while functioning as an aligned team member.
- Solve complex enrollment problems, adopt effective courses of action, and deploy appropriate resources.
- Interact productively and respectfully with individuals from deeply diverse multi-cultural and multi-racial communities.
- Maintain flexibility to work non-traditional hours, including evenings and weekends as required by peak registration periods (Standard hours: M-Th 9am-6pm, Fri 8am-5pm).
- Operate computers, specialized peripherals, and modern office productivity tools efficiently.
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| Minimum Qualifications |
A Bachelor’s degree from an accredited institution combined with a minimum of two years of professional experience in admissions, transcript evaluations, academic advising, student counseling, or related student services areas.
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| Preferred Qualifications |
- A Master’s degree in counseling, counseling and guidance, college student personnel, college student affairs, higher education, or a closely related field.
- Direct professional experience in transfer admissions, transcript evaluation, or enrollment management.
- Demonstrated experience advising or onboarding post-traditional adult learners and working professionals in an accelerated higher education setting.
- Familiarity with online program management and digital student engagement.
- Deep knowledge of higher education compliance, articulation policies, and transfer procedures.
- Bilingual proficiency in Spanish and English.
- Direct experience serving and supporting veterans, dependents, and active-duty military personnel.
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| Licenses and other requirements |
- Ability to travel locally and work flexible hours as dictated by enrollment cycles.
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| Physical Abilities |
Detect to understand appropriate written correspondence; operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer; communicate to exchange information in person, in writing, on the telephone and by email; stationary position for extended periods of time; move or transport light objects; position self to store and/or retrieve files
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| Environment |
Busy office environment with frequent interruptions. Ability to operate standard office equipment, communicate effectively in person and electronically, remain stationary for extended periods, and move or transport light objects.
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| Hiring Range |
$25.00 - $27.80 |
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Grants and Contracts Manager
New Beginnings
Santa Barbara, CA |
5/27/26 |
Jul. 15, 2026
Learn more & apply
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Description:
The Grants and Contracts Manager works under the Grants Administration Director (GAD) and closely with the Executive Director (ED) and Finance Department to ensure grant compliance. This position primarily assists with the oversight and management of government and foundation grants and service contracts and with compiling and preparing government and foundation applications and reporting. Position is full-time and starts immediately. Workload is steady. We need someone who has direct, relevant experience and who is looking for a long-term home and wants to grow with our organization. Applicants MUST be proficient with Excel and have some Quickbooks experience. Mastery of excel is a big plus. Starting salary is $75,000 - $85,000 annually DOE. Generous paid time off and benefits. This position is an in-person non-remote full-time position.
Pay Range: $75,000 - 85,000 per year |
Development Director
Southeast Ventura County YMCA
Westlake Village, CA |
5/27/26 |
Jul. 1, 2026
Learn more & apply
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Description:
The Southeast Ventura County YMCA is seeking a dynamic and relationship-driven Development Director to lead the next chapter of our philanthropic growth.
This is a unique opportunity to build and shape a comprehensive fundraising program, transitioning our organization from an event-driven model to a sustainable, relationship-based culture of philanthropy. The Development Director will lead strategy and execution across major gifts, corporate and foundation partnerships, annual giving, and endowment development—driving meaningful impact for youth, families, and communities throughout our region.
As a key member of the executive leadership team, this role partners closely with the CEO, board members, and organizational leaders to expand our donor base, deepen engagement, and secure long-term financial sustainability.
We are looking for a strategic thinker and strong relationship builder who is energized by mission, thrives in a growing organization, and is ready to make a lasting difference in the community.
Join us in strengthening our community through purposeful philanthropy.
Pay Range: $90,000 - 110,000 |
Land Stewardship Manager
Los Padres ForestWatch
Santa Barbara/Ventura/Kern Counties |
5/11/26 |
Learn more & apply
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Description:
Los Padres ForestWatch, one of the premier land and wildlife advocacy organizations along California’s central coast, is seeking a Land Stewardship Manager. The role is responsible for overseeing our 157-acre nature preserve and working with partners and volunteers to plan and execute habitat restoration and other field work throughout Los Padres National Forest.
Overview of the Role The Land Stewardship Manager works closely with other team members to manage our new 157-acre nature preserve in the San Emigdio Mountains. Primary responsibilities include conducting plant and animal surveys, preparing and implementing a management plan, coordinating requests for public and tribal access, natural resources mapping and data collection, biological monitoring, assisting with the establishment of a conservation easement, and ensuring the long-term ecological health of the property.
The role also entails planning and executing habitat restoration projects on public lands throughout the region, in coordination with land management agencies, partners, and volunteers. These may include trash cleanups, invasive plant eradication, barbed wire fence removal, and rare plant and animal surveys.
The ideal candidate is rooted in the sciences with a background in natural resource management, has knowledge of and curiosity about local ecology, thrives on the interplay of field and office work, can work independently (sometimes in remote areas) and collectively as part of a team, and has excellent written and verbal communication skills.
How to Apply Please view the complete job announcement for a list of duties and qualifications for this role, a summary of our compensation package, and application instructions.
Pay Range: $64,000-78,000 |
Program Specialist for Dementia Day Care Center
Friendship Center Adult Day
Santa Barbara, CA |
5/08/26 |
Learn more & apply
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Description:
Friendship Center is a licensed adult day program dedicated to providing compassionate care, connection, and joy to older adults, particularly those living with dementia, and support to the families who love them. Serving all of South Santa Barbara County, we offer innovative, culturally-attuned programming designed to enhance quality of life and preserve dignity for every participant. As a Program Specialist, you’ll be part of the daily rhythm of our center and the lives of our members. Your days may include: -Supporting and leading engaging group and individual activities (art, music, games, movement, conversation) -Helping create a calm, welcoming, and joyful environment -Assisting participants with personal care needs respectfully and with dignity -Supporting meals, snacks, and shared dining experiences -Joining small group outings and excursions to local parks, museums, and nature spots -Helping prepare for special events and celebrations -Collaborating with a close-knit team to support each participant’s unique needs -Maintaining a clean, safe, and organized space following health and safety protocols This role is ideal for individuals with experience or an interest in senior care, healthcare, human services, or adjacent people-centered fields who want to do hands-on, relationship-based work in a supportive, mission-driven environment.
Pay Range: $19-25 |
Scattered Site Housing Case Manager
New Beginnings
Santa Barbara, CA |
5/07/26 |
Jun. 30, 2026
Learn more & apply
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Description:
40 hours per week/full-time, non-exempt Case Manager. Provides case management and housing navigation assistance to help the homeless return to living in traditional and permanent housing. Responsibilities and tasks include a wide range of case management activities working with the homeless population – primarily with adults. Housing navigation case management tasks helping the homeless secure housing and look for available housing/rental units, coordinating housing with landlords, connecting the homeless with employment, community resources and government and health benefits, and developing case plans with clients in order to help them stabilize and resume healthy functioning; coordinating with and participating in coordinated entry rapid rehousing activities; resume preparation, job coaching and connection to employment opportunities; food distribution and connection to resources during street outreach activities; collection of data and shared responsibility for tracking outcomes and program performance measures; community advocacy and participation in collaborative task force activities; presenting and providing information to community members and organizations about the program; working with the media; and coordinating with inter-agency programs and activities.
Pay Range: Starting salary range is $25.00 - $28.00 per hour (DOE) |
CalAIM Enrollment Specialist
New Beginnings
Santa Barbara, CA |
5/07/26 |
Jun. 30, 2026
Learn more & apply
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Description:
New Beginnings is seeking a qualified and experienced CalAIM Enrollment Specialist to provide comprehensive support for the Enhanced Care Management (ECM) and Community Supports (CS) programs under our CalAIM initiative. The CalAIM Enrollment Specialist will provide support in conjunction with the Authorization Specialist and Billing Specialist to ensure that all ECM and CS activities are effectively managed, including utilization management, member assignment, and reporting. This role requires a deep understanding of Medi-Cal and CalAIM processes, and the ability to optimize service delivery while ensuring compliance with all relevant regulations and standards.
Pay Range: Starting salary is $30-$32 per hour DOE |
Development & Events Coordinator
Senior Concerns
Thousand Oaks, CA |
4/29/26 |
Jun. 6, 2026
Email
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Description:
About Us
At Senior Concerns, we believe something simple but powerful: No senior should be left hungry, isolated, or without support.
Each year, we serve over 13,000 older adults and family caregivers—providing meals, care, guidance, and connection that help people live with dignity.
About the Role
We are looking for a highly organized, detail-oriented Development & Events Coordinator to support our fundraising efforts and signature events.
This is an ideal role for someone with 2–4 years of experience who enjoys working behind the scenes while also being part of meaningful, mission-driven work.
You will play a key role in ensuring:
· donors feel appreciated
· data is accurate
· events run smoothly
You’ll also gain exposure to donor relations and fundraising strategy over time.
What You’ll Do
Donor & Data Support
· Maintain and update donor records in our CRM
· Accurately enter and track all gifts
· Generate lists for campaigns and events
Donor Experience
· Prepare timely and personalized thank-you letters
· Help track donor engagement and recognition
· Support meaningful donor interactions and follow-up
Campaign Support
· Assist with annual and seasonal fundraising campaigns
· Support email outreach (Constant Contact)
· Help coordinate materials and timelines
Events & Auctions
· Support planning and execution of events (Ultimate Dining, Love Run, Boat Bash, Golf Tournament)
· Track sponsorships and auction items
· Assist with event logistics and on-site support
General Support
· Assist with light research and special projects
· Support team coordination and occasional front desk coverage
Professional Standards & Ethics
· Maintain strict confidentiality of all donor, financial and organizational information.
· Exercise discretion and sound judgement when handling sensitive data and communications
What You Bring
· 2–4 years of experience in administrative, events, or nonprofit work
· Strong attention to detail (this is critical in this role)
· Comfort working with data, spreadsheets, and systems (CRM experience a plus)
· Excellent organization, time management and follow-through
· Warm, professional communication style
· Ability to manage multiple priorities with accuracy and consistency
· A positive, team-oriented mindset
What Sets You Apart
· You notice when something is off—and fix it
· You follow through without being reminded
· You care about doing things well, not just getting them done
· You understand that details matter – especially when it comes to donor trust
· You take pride in supporting work that helps others
Compensation & Benefits
Non-exempt position – up to $30.00 per hour, depending on experience
· Holidays, vacation and sick time after 90 days
· Health insurance
· Opportunity to participate in 403(b) retirement with employer matching
Why Join Us
· Meaningful, mission-driven work
· Supportive and collaborative team
· Opportunity to grow in nonprofit fundraising and development
· Be part of work that truly impacts seniors and family caregivers in your community
To Apply
Please submit your resume and a brief cover note sharing why this role interests you to: Julie Harvey, Director of Development at jharvey@seniorconcerns.org |
Development Coordinator
New Beginnings
530 E. Montecito Street, Suite 101, Santa Barbara, CA 93103 |
4/29/26 |
May. 31, 2026
Learn more & apply
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Description:
The Development Coordinator plays a key supporting role in advancing the organization’s fundraising, donor engagement, and community outreach efforts. This position works closely with the Executive Director to implement fundraising strategies, coordinate events, manage donor communications, and maintain accurate development records. This is an excellent opportunity for someone looking to grow a career in nonprofit development and gain hands-on experience across multiple fundraising and community engagement areas.
Pay Range: $70304.00 per year |
Director of Development
Los Padres ForestWatch
Santa Barbara, CA (Hybrid Remote) |
4/23/26 |
Learn more & apply
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Description:
Los Padres ForestWatch, one of the premier land and wildlife advocacy organizations along California’s central coast, is seeking a Director of Development. The role is responsible for driving our comprehensive fundraising strategy and building deep partnerships with donors who share our conservation vision for Los Padres National Forest and other public lands in our region. This full-time exempt position is based in Santa Barbara, California and would entail a flexible combination of remote and office work. The Director of Development works closely with the Executive Director, the Board of Directors, the Development Associate, and other team members to establish and execute a fundraising program that is creative, compelling, and effective in fulfilling the organization’s mission. The position ensures the long-term viability of ForestWatch by coordinating and implementing key fundraising and engagement strategies and reports to the Executive Director.
Primary responsibilities include managing our major donor program; engaging our supporters through strategic communications and storytelling; preparing and executing an annual membership renewal and recruitment plan; growing our planned giving and corporate partnership programs; securing and tracking foundation grants; and supervising the Development Associate.
Pay Range: $95,000 - 120,000 |
Development Director
Mystic Ocean Adventures (MOA)
Santa Barbara, CA |
3/27/26 |
Jun. 12, 2026
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Description:
Director of Development
Mystic Ocean Adventures (MOA)
Santa Barbara, California. Currently this is a remote position with travel for events, donor meetings and other special events. Candidates should live in Santa Barbara or Ventura Counties or be willing to spend substantial time in the region.
About Mystic Ocean Adventures
Mystic Ocean Adventures (MOA) is an emerging nonprofit based in Santa Barbara, dedicated to inspiring and empowering youth through transformative, hands-on ocean education experiences aboard the historic tall ship Mystic Whaler. MOA fosters curiosity, environmental stewardship, and leadership through programs that connect young people to the sea and to one another.
As a new organization with a bold vision and entrepreneurial spirit, MOA is building the foundation for long-term sustainability, visibility, and community impact.
Position Overview
The Director of Development will help shape organizational strategy as a member of the leadership team. MOA is growing yet already benefits from strong founding support, committed leadership, and a clear strategic trajectory. This is a rare opportunity to shape a mission-driven organization at a formative stage.
This role will be supported by staff, contractors, and board partners as the development function scales.
Reporting to the Executive Director and working closely with the Board of Directors and Founding Benefactors, this individual will design and implement a comprehensive development program to support MOA’s growth and sustainability — including major and leadership gifts, corporate and foundation support, grant preparation, special events, and annual and planned giving. The individual will collaborate with marketing operations, education, and program staff, and volunteers to connect donors meaningfully to the mission and impact.
This is an extraordinary opportunity for a dynamic, relationship-driven, and creative development professional to help shape a new nonprofit from the helm.
Qualifications
Minimum Requirements:
- Bachelor’s degree or equivalent professional experience.
- 5+ years of progressive experience in fundraising, donor relations, or related fields. A minimum of three years in a leadership role
- Demonstrated success building authentic relationships that lead to investment or engagement
- Ability to think strategically and execute operationally
- Strong written and verbal communication skills
- Comfort working in evolving environments
- Familiarity with CRM systems or willingness to learn quickly
- Passion for youth development, environmental stewardship, or experiential education
- Helpful but not required: a) Existing regional relationships, b) Familiarity with ocean, sailing, or experiential education organizations is a plus but not a requirement
Work Schedule
This is a full-time, salaried position that is primarily remote and deeply connected to the communities MOA served. The Director of Development will regularly meet face-to-face with donors, partners, and supporters throughout Santa Barbara, Ventura, Oxnard, and the surrounding areas. While flexibility for remote work is required, a consistent local presence is important. Candidates must be based within a reasonable driving range (including the greater Los Angeles area) and able to travel frequently within the region. Some evening and weekend work is required.
Compensation & Benefits
Compensation is competitive and commensurate with experience, with a range of $100,000 to $125,000 per year.
- Health/dental/vision
- 80 hours PTO
- Flexible scheduling
- Professional conference attendance and Professional Development
- Mission-aligned perks (sailing experiences, youth program participation, etc.)
Mystic Ocean Adventures is an equal opportunity employer and encourages candidates from diverse backgrounds to apply.
To Apply
Please submit a cover letter detailing your relevant experience and résumé to Mystic Ocean Adventures at Careers@sailmoa.org with the subject line Director of Development Application. References may be requested. We hope to have this position filled by June 1, 2026.
MOA is an equal opportunity employer and encourages candidates from diverse backgrounds to apply. MOA is committed to creating a diverse, equitable, and inclusive workplace. MOA values collaboration, creativity, and mission-aligned experimentation. |