Residency Policy

Students may petition the residency requirement after living on-campus for 4 semesters.

Full academic year petitions

Students wishing to petition the Residency Requirement for the academic year must complete the petition process during the previous spring semester.

Students who participate in the petition process must provide documentation to support their reason for petitioning. Acceptable forms of documentation include, but are not limited to, notes from medical doctors or documentation showing a change in family income.

Petitions are reviewed by the Housing Review Committee. The Housing Review Committee is made up of staff from Residence Life, Financial Aid, Auxiliaries, and the Business Office.

The Housing Review Committee meets twice in the spring semester to review petitions. Student attendance at the petition meeting is optional, but attendance does allow the Housing Review Committee to ask any follow-up questions or request additional information.

Petition decisions are sent to students via email following the Housing Review Committee meeting. Petition decisions are not eligible for appeal. If a petition is approved, the student forfeits their $400 housing deposit.

The petition timeline for the 2023-2024 academic year is as follows:

• February 10^th: Petitions for 2023-2024 are made available
• March 24^th: Petition Submission Deadline 
• March 15^th: Housing Review Committee Meeting #1
• April 10^th: Housing Review Committee Meeting #2

Late petitions will not be accepted. Petitions can be requested by emailing reslife@callutheran.edu.

Mid-year petition process

Housing contracts are for the full academic year and therefore students are required to fulfill their contracts by living on-campus for both the fall and spring semesters. Mid-year petitions are only accepted under the following circumstances:

• Medical need: Documentation from a medical professional is required. Documentation must specifically state why a student needs to live off-campus.
• Extreme change to financial circumstances: If a student’s financial circumstances have severely changed since the start of the academic year, they are required to submit a Special Circumstances Appeal Form through Financial Aid. Pending the outcome of that appeal, the housing petition process may be opened to students.

The deadline for submitting mid-year petitions is November 1^st. If approved, the $400 housing deposit will be forfeited. Petition decisions are not eligible for appeal. Petitions can be requested by emailing reslife@callutheran.edu.

Students who are not bound by the Residency Policy are eligible to cancel their housing if desired. See the timeline below for cancellation deadlines and corresponding penalties.

Continuing Students

Dates	Penalty
May 1	Cancellation deadline with no penalty
May 2-31	Loss of $400 deposit + $200 cancellation fee
June 1-30	Loss of $400 deposit + $300 cancellation fee
July 1-31	Loss of $400 deposit + $400 cancellation fee
August 1 or later	Loss of $400 deposit + $500 cancellation fee

Incoming Students (First-Year & Transfer)

Dates	Penalty
Before July 1	No penalty
July 1-31	Loss of $400 deposit
August 1 or later	Loss of $400 deposit + $200 cancellation fee

*Students may not cancel their housing after the contract start date (move-in day).